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Reading Lists Online

How to edit and updates lists on Reading Lists Online, and how to request digitised extracts.

Introduction

City, University of London holds a licence from the Copyright Licencing Agency which allows scans of published material (book chapters/extracts, journal articles, law reports, and other items) within certain constraints, the most important of which are:

  • we can scan no more than 10% of book/journal issue, or one chapter from book or journal issue (whichever is greater).
  • we must own a copy or have a copyright-cleared copy from another library.
  • the publication must be covered by the CLA licence – coverage can be checked on the CLA website.

The scanning MUST be carried out the by Digitisation Team in the library.

All digitisation requests have to be submitted via Reading list Online. 

How to request a digitised extract

Open your reading list, click on the Edit tab, then select Edit list.

Find the reference on the reading list, and select Request Digitisation.

Get help with digitisation

If you have any queries about what can be digitised or any other aspect of this service, please contact the Digitisation Team.

Frequently Asked Questions (FAQs)

1. How much of a book can I request to be digitised for a module?

2. How much of a journal can I request to be digitised for a module?

3. The book/journal extract I want digitise is available as an e-book/e-journal. Can I still request a scan to be made from the print version?

4. We don’t have the latest edition of a book, can we digitise from the older one?

5. How do I know if a publication is covered for scanning?

6. Can I make and upload the scans myself?

7. A chapter of a book is already available on a module. Can the same chapter be used for another module?

8. Is there a cost to digitise material?

9. How are the costs paid?

10. Is there a cost for renewing items for use the next academic year?

11. I’ve noticed a lot of material published in the US is rejected, why is this?

12. Can the digitisation service be used as an alternative to students purchasing their own copies of essential texts?

13. What would be classed as textbook substitution?

14. Can I put the extract on Moodle?

 

1. How much of a book can I request to be digitised for a module?

One chapter or up to 5% of a book, whichever is greater.

Only One chapter or 5% of a book can be digitised for each module. You cannot submit a request for two different chapters from the same book for one module, unless they total less than 5% of the total number of pages.

 

2. How much of a journal can I request to be digitised for a module?

One article or 5% of a journal issue, whichever is greater.

 

3. The book/journal extract I want digitise is available as an e-book/e-journal. Can I still request a scan to be made from the print version?

No, we will not digitise if an electronic version is available through the library. You should provide a link to the electronic version from the Reading List.

 

4. We don’t have the latest edition of a book, can we digitise from the older one?

We can digitise from an older edition of a book; however, you should be sure that you want to do this - the newer edition may contain more up-to-date material.

 

5. How do I know if a publication is covered for scanning?

This can be done by checking the CLA’s Title Search tool, which is available from the CLA website home page. This will be done by the library but you may wish to check yourself before you submit a request, as this will save you time if the item can't be digitised.

 

6. Can I make and upload the scans myself?

No, the scans need to be prepared by authorised Library staff.

 

7. A chapter of a book is already available on a module. Can the same chapter be used for another module?

Yes, the same chapter can be uploaded onto the reading list of different modules.

 

8. Is there a cost to digitise material?

For material which is in stock in the library there is no cost.

For material which is not in stock in the library there will be a document supply fee (£9.42) and a copyright clearance fee (£5-£25)

 

9. How are the costs paid?

As with other materials supplied by the library, any costs incurred are deducted from the Library financial allocation for your school.

 

No. all digitised material is automatically rolled over into the next year’s reading list, unless it has be specifically removed from the reading list or there has been a change in the publisher’s circumstances.

 

11. I’ve noticed a lot of material published in the US is rejected, why is this?

There has been a change in how material published in the US is dealt with.  Publishers have to opt-in for publications to be covered, which has reduced the US material we can scan.

 

12. Can the digitisation service be used as an alternative to students purchasing their own copies of essential texts?

NO.  Students are expected to purchase their own copies of essential texts.

 

13. What would be classed as textbook substitution?

Making a combination of digital copies available to students, which have an adverse effect on their decision to buy a particular textbook.

If everything students needed was supplied by scans and they didn’t need to buy any textbooks.

 

14. Can I put the extract on Moodle?

No, all digitisations need to be on Reading Lists Online.