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City Research Online: Policies

Find out more about City Research Online, including how to add your papers, who to contact for help, and more about Open Access at City.

Policy for open access in the post-2014 Research Excellence Framework

The HEFCE's Policy for open access in the post-2014 Research Excellence Framework has come into effect on the 1st April 2016. You can read the full policy here, and the main points are summarised below.

  • Journal articles and conference papers accepted for publication in titles with an ISSN after 1st April 2016 must be deposited in an Institutional Repository as soon as possible, and within 3 months of the date of publication.
  • From 1st April 2017, these items must be deposited in an Institutional Repository as soon as possible, and within 3 months of the date of acceptance for publication.
  • If they are not deposited, and none of the exceptions listed in the policy apply, then you will not be able to count them as part of the submission to the next REF.

There are a number of exceptions to this rule that cover common problems with Open Access deposit, such as publisher embargoes and publishers who do not allow Open Access deposit, which may require documentation. Please read the full policy, pp.8-10, for complete details.

City University London's Policy on Open Access Publishing

In response to the HEFCE Policy, City University London's Senate approved a new Policy on Open Access Publishing which will enable us to achieve compliance with HEFCE's Open Access criteria for submitting journal articles and conference papers to the next REF. 

This policy includes the same main points as the HEFCE Policy and took effect from 1st April 2015 to help us to ensure compliance from the HEFCE policy start date of 1st April 2016. It also includes further Open Access requirements for City University London academics and researchers.

Please see the full policy on p. 2 and the University Research Office's webpages for more information, including details on APC funding for Gold Open Access publishing at City University London.

Open Access Policies from other funding bodies

Funding for research is provided by a number of organisations, both in the UK and internationally, and many of them have Open Access requirements for research outputs produced using their grants. You can find out about these requirements using these tools.

Full policies for your funding body can often be located on the institution's website or in your grant's terms and conditions.

Research Council Open Access Policies

REF compliance checker for journals

Journals all have different standard policies governing whether you can post your Author's Accepted Manuscript or even final published version in an institutional repository like City Research Online. Use SHERPA REF to check if the journal you are considering is compliant.

Warning: SHERPA REF is currently in beta. If you have any doubts about a journal's policy, please ask the Publications Team for advice by emailing

Help with City Research Online and Library Services for City University Staff

  • Help with City Research Online: the Publications team is based within Library Services and can help by email or provide 1-2-1 support or group training. Email us to find out more:
  • Help with other areas of your Staff Profile: contact
  • Library Services for Researchers and Staff: find out more about how Library Services can help you with your research and teaching using our guides.  There's also a general guide for students, and detailed Subject Guides for library resources are available for each subject taught at the University.