Congratulations on your successful PhD examination! Once you have received confirmation that amendments have been made to the examiners' satisfaction, your final submission to your School should include:
Your School's research degree coordinator will then submit a hard copy and the PDF copy to the Library, where it will be catalogued, the hard copy will be added to our collections, and the electronic copy will be checked and redacted if necessary. Finally the checked and redacted version will be made available in our Open Access repository, City Research Online, and then in ETHoS, the British Library's thesis discovery service.
City University London expects that all successful PhD theses will be made Open Access in City Research Online - this is included in City's Open Access policy (point e). You may request an embargo period to allow for publication (typically three years) or a waiver, at the discretion of the Graduate Dean.
Generally, we require you to submit the version of the thesis as finally examined, ie. the final version of the thesis including any corrections that might have been applied to it post-viva.
The exception is where the thesis contains any copyrighted material, sensitive material or clinical findings. If you need to redact such material, please submit a file and hardcopy for the original version and a file for the redacted version that will be made Open Access.
In some circumstances, an embargo period can be requested. These circumstances include:
The standard embargo period is three years from the date your PhD was awarded. A PDF version of your thesis must be submitted as usual, at the same time as the hard copies, with the signed Thesis Deposit Agreement. The Publications team will then make metadata about the thesis available in City Research Online but prevent anyone from downloading the file in either CRO or ETHoS for the embargo period.
In some circumstances, where an embargo is not sufficient, an open access deposit waiver can be requested. These circumstances include:
Waivers to deposit are granted by the Office of the Graduate Dean.
If you have any questions relating to either embargo periods or waivers, please get in touch with the Publications team using firstname.lastname@example.org.
The University takes good stewardship of its research seriously, particularly when that research contains information that might be inappropriate for open release on the web. Many theses submitted for examination contain such material - it can include:
In the above circumstances, the Copyright and Digitisation team can offer services to help students remove sections from theses, and then make the redacted thesis available with suitable documentation. Please get in contact with email@example.com if you feel your thesis may fall into any of the above categories. In rare cases authors might choose to apply for an embargo or waiver for their thesis due to the quantity of redactions needed.