Congratulations on the successful completion of your PhD. Once you have received confirmation that amendments have been made to the examiners' satisfaction, your final submission to your School should include:
Your School's research degree coordinator will then submit the PDF copy and the Thesis Deposit Agreement to Library Services. The PDF copy will be checked and redacted if necessary and then this version will be made publicly available in our open access repository, City Research Online, and in EThOS the British Library's thesis discovery service. We will also retain an unredacted digital copy of your thesis as part of our record of research at City.
City, University of London expects that all successful PhD theses will be made available in City Research Online - this is included in City's Open Access policy (point e) (PDF, 311 KB). You may request an embargo period to allow for publication (typically three years) or a waiver, at the discretion of the Director of Library Services.
Diagram illustrating the benefits of open access. CC BY Danny Kingsley and Sarah Brown.
We require you to submit the version of the thesis as finally examined, i.e. the final version of the thesis including any corrections that have been applied to it post-viva.
The exception is where the thesis contains any copyrighted material, sensitive material or clinical findings. If you need to redact such material, please submit a PDF copy for the original version, and a PDF copy for the redacted version that will be made available in City Research Online.
The University takes good stewardship of its research seriously, particularly when that research contains information that might be inappropriate for open release on the web. Many theses submitted for examination contain such material - it can include:
Candidates are expected to apply any necessary redactions to their thesis before submitting to Library Services. Guidance is available from the Copyright Library Guide, particularly the page on making theses available on City Research Online, and by contacting the Copyright and digitisation team at email@example.com. In rare cases authors might choose to apply for an embargo or waiver for their thesis due to the quantity of redactions needed.
An embargo period can be requested under the following circumstances:
The standard embargo period is three years from the date your PhD was awarded. A PDF version of your thesis must be submitted as usual with the signed Thesis Deposit Agreement. The Publications team will then make metadata about the thesis publicly available in City Research Online but prevent anyone from downloading the file in either CRO or EThOS for the embargo period.
Where an embargo is not sufficient, an open access deposit waiver can be requested under the following circumstances:
Waivers to deposit are granted by the Director of Library Services.
If you have any questions relating to either embargo periods or waivers, please contact the Publications team using firstname.lastname@example.org.