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RefWorks guide

Find duplicates

There is a Find duplicates function on the Tools menu. This allows you to search your library for duplicate documents which you may wish to remove. There are 2 choices, an Exact match or a Close match. Removing any duplicates will assist with bibliographies as they will not then contain duplicate references. it is therefore a good idea to de-duplicate from time to time.

The Refworks interface open on All documents, the tools submenu is open to show the link 'Find Duplicates'.

Save references on the web

RefWorks has a bookmark tool to save references from a webpage. On the RefWorks Tools menu,  click on Save References on the Web and install the bookmark tool on your web browser. You may need to display the bookmarks toolbar or menu bar on your browser before installing the bookmark. 

As an example, go to the BBC news website and then click on a story.

Click on the Save to RefWorks  bookmark on your web browser toolbar. A window will open up on the left of the screen showing the links appearing on the webpage in a list. Tick the box next to any references you wish to import and then click Save to RefWorks. You can then click View in RefWorks and put the reference(s) into a folder.

RefWorks Citation Manager (RCM)

You download this add-in on to your computer from the insert menu in Word. Click on Insert and then Get Add- ins and search for RefWorks. It works within Microsoft Word 2016 and above to allow you to insert citations and create bibliographies in Word documents. You can watch a YouTube video on some of the features of RefWorks Citation Manager. 

Please contact IT Services (for example if you have a City 365 subscription) or RefWorks Technical Support if you are unable to install RefWorks Citation Manager.

Install RefWorks Citation Manager (RCM)

  • Within Word go to the Insert tab
  • Find the Add-ins section
  • Click on Get Add-ins (if the Store in not available, select Admin managed and then RefWorks Citation Manager)

Screenshot of Insert menu in Word, Add ins

  • Otherwise enter ‘RefWorks’ into the Search field.
  • Select the RefWorks Citation Manager icon from the list of results
  • Click the 'Add' button.
  • RefWorks Citation Manager Add-in in the Office Store.
  • This will add the RCM to the Word menu, click this and  the right of your screen, log in with your RefWorks login and password to access your account contents.

Cite in Microsoft Word

This allows you to cite references and create bibliographies in texts. You can download it onto Word on your computer from the RefWorks tools menu.

This is for use with versions of Word 2016 and earlier.

Adding references to your assignments

  • Once installed, open Microsoft Word and click RefWorks or  Proquest in the menu. This will  ask you to sign in and open up RefWorks .Open the document you wish to work on.

  • Select a referencing style from the menu. Put your cursor where you want a citation to appear in your text and click on Insert citation, in the RefWorks window click  next to the reference you want.

  • When you are ready to add a bibliography to the end of the document, click on Bibliography options -  Insert Bibliography to create a bibliography and format your in-text citations according to the output style you want.

  • See Proquest RefWorks guidance for advice about using  Write N Cite in Microsoft Word. We recommend Cite them Right Harvard style if you are using Harvard referencing. 

  • Do check very carefully any output produced using this tool for accuracy.

Please note: There are different versions of the plug in so they may work slightly differently depending on which version you are using. Sometimes there is a RefWorks tab in Word from  where you can login to RefWorks. For troubleshooting issues contact RefWorks Support .