City, University of London holds a licence from the Copyright Licencing Agency which allows scans of published material (book chapters/extracts, journal articles, law reports, and other items) within certain constraints, the most important of which are:
The scanning MUST be carried out the by Digitisation Team in the library.
All digitisation requests have to be submitted via Reading lists Online.
One chapter or up to 10% of a book, whichever is greater.
Only one chapter or 10% of a book can be digitised for each module. You cannot submit a request for two different chapters from the same book for one module, unless they total less than 10% of the total number of pages in the book. You also cannot request one chapter and then take this down mid-year and request another one from the same publication. The 10% rule applies for the whole year.
One article or 10% of a journal issue, whichever is greater.
No, we will not digitise if an electronic version is available through the library. You should provide a link to the electronic version from the Reading List.
We can digitise from an older edition of a book; however, you should be sure that you want to do this - the newer edition may contain more up-to-date material.
This can be done by checking the CLA’s Title Search tool, which is available from the CLA website home page. This will be done by the library but you may wish to check yourself before you submit a request, as this will save you time if the item can't be digitised.
No, the scans need to be prepared by authorised Library staff.
Yes, the same chapter can be uploaded onto the reading list of different modules.
For material which is in stock in the library there is no cost.
For material which is not in stock in the library there will be a document supply fee (up to £10.90) and a copyright clearance fee (£5-£25, occasionally more).
As with other materials supplied by the library, any costs incurred are deducted from the Library financial allocation for your school.
No. All digitised material is automatically rolled over into the next year’s reading list, unless it has be specifically removed from the reading list or there has been a change in the publisher’s circumstances.
There has been a change in how material published in the US is dealt with. Publishers have to opt-in for publications to be covered, which has reduced the US material we can scan.
NO. Students are expected to purchase their own copies of essential texts.
Making a combination of digital copies available to students, which have an adverse effect on their decision to buy a particular textbook.
If everything students needed was supplied by scans and they didn’t need to buy any textbooks.
No, all digitisations must be on Reading Lists Online.